NextKon VOD – user guide

Your video library for talks, recordings and training videos: upload, we convert for every device – then share the link, embed it in your site or show it in your video library. No cookies, servers in Frankfurt. As of 1 October 2026.

Contents

Ready in five minutes
Uploading a video
Conversion
Visibility
Your video library
Link and embedding
Title, description, deleting
Storage and minutes
Tips for good videos
GDPR-compliant and cookie-free
Frequently asked questions

1. Ready in five minutes

Create a free account at nextkon.de/konto and confirm it.
In “My NextKon”, open the NextKon VOD tile – you'll land in your admin without a second password. Your trial access is ready immediately (2 GB storage, 60 video minutes, 14 days).
Upload a video and choose its visibility – after conversion, copy the link or embed code. Done.

For your event or on a permanent basis we unlock more storage and minutes. Your videos, links and embeds are kept.

2. Uploading a video

Admin → “Upload a video” → choose a video file (MP4, MOV and other common formats, up to 50 GB per file).
Optionally enter a title (otherwise the file name is used) and choose the visibility.
“Upload” – the bar shows the progress. The file goes directly and encrypted into our storage in Frankfurt, in parts and several at once; even large recordings upload quickly this way.

Please keep the window open while uploading. Beforehand we check whether storage and minutes are sufficient – if not, you'll get a clear message.

3. Conversion

After uploading, we automatically convert the video into three quality levels (1080p, 720p, 480p) and create a thumbnail. The player picks the right level for each device and connection – from the conference room screen to a phone on the train.

Status	Meaning
uploading	the file is arriving
converting …	usually much faster than the running time of the video; the list updates itself
ready	the video can be played, link and embed code are available
error	the file could not be converted (e.g. damaged) – please export it again or let us know

4. Visibility

Setting	Who can see the video?
In the video library	listed in your public video library and reachable via link and embed
Link only	not in the library – only people with the link or embed (good for attendee emails)
Private	only you in the admin, e.g. until the speaker has approved it

You can change the visibility at any time – just click “Save”.

5. Your video library

At vod.nextkon.de/<your-organisation>/ all videos set to “In the video library” appear as tiles with thumbnail and running time; one click opens the video page with player and description. The admin shows the exact link at the top.

Under “Language of your video library” in the admin you choose whether your viewers see the library page and player texts in German or English. A link with ?lang=en or ?lang=de always shows that language.

6. Link and embedding

Link: opens the video page – to send to attendees, in newsletters or on social media.
Embed: click “Copy embed code” and paste it where you want it on your website (WordPress: “Custom HTML” block):

<iframe src="https://vod.nextkon.de/einbetten/your-organisation/video-id" width="960" height="540"
        style="max-width:100%;aspect-ratio:16/9;height:auto;border:0" allow="autoplay; fullscreen" allowfullscreen></iframe>

The player adapts to the width of your page and runs in every current browser on PC, tablet and phone.

7. Title, description, deleting

Change title, description and visibility directly in the list – “Save”.
“Play” shows the video right in the admin.
“Delete” removes the video with all its versions permanently; links and embeds stop working. The storage is freed immediately.

8. Storage and minutes

Storage counts the uploaded file and the converted versions together.
Video minutes count the running time of all videos.
You can see both as bars at the top of the admin. If it's not enough, we unlock more with a subscription or package – a short email is all it takes.

9. Tips for good videos

Ideally MP4 with H.264, 1920 × 1080, 25 or 50 frames per second – almost every editing program exports this.
One talk per video: short, clearly titled videos are watched more often than a whole conference day in one piece.
Check the sound before exporting – poor audio drives viewers away faster than a blurry picture.
No editing of your own? We cut your recordings into individual talks and upload them for you.

10. GDPR-compliant and cookie-free

The video library, video page and embedded player set no cookies and load nothing from third-party servers – we even serve the playback software ourselves. Videos, backups and admin are hosted by Amazon Web Services in Frankfurt am Main, Germany. The original files are never publicly accessible, only the converted versions via the player.

As the organiser, you are responsible for the videos (e.g. speakers' consent to the recording); we process them on your behalf. You receive the data processing agreement when your access is activated (as with NextKon Chat).

11. Frequently asked questions

How long does conversion take?

Usually less than the video itself – a 75-second video was ready in 30 seconds; a 30-minute talk typically takes a few minutes.

How many viewers can watch at the same time?

Delivery runs over a large content delivery network – many simultaneous viewers are no problem.

Can viewers download the videos?

No, they are streamed. If you need a download version, please talk to us.

What happens when the trial ends?

Videos remain available in the admin for another 30 days; after that we delete them – unless you activate a package beforehand.

Who can help me?

Write to support@nextkon.de – reply usually within a few minutes, in English or German. In person: TS Veranstaltungstechnik, +49 7161 30 47 49 0.

NextKon VOD – a service by TS Veranstaltungstechnik GmbH & Co. KG · Legal notice · Privacy